FAQ for foreign students

1. Until when is the recruitment of foreigners open?

Recruitment for studies at WSB Merito University in Wroclaw is defined by the recruitment regulations for the academic year and lasts:

  • Summer intake – from April to October
  • Winter intake – from December to March

Exact dates can be found at www.merito.pl/wroclaw in the recruitment rules section.

2. What are the office hours and location for foreign students?

Please contact the dedicated Admission Office for Foreigners at our university:

Address: ul. Fabryczna 29-31, building A, room 102, 53-609 Wroclaw

 

Current opening days and hours can be found here contacts

 

Phone and email contact:

Polish-language programs: Tel: +48 660 506 805

Email: [email protected]

 

English-language programs:

Tel: +48 666 345 187

Email: [email protected]

3. Apostille/Legalization

The university requires an apostille or legalization of the certificate or diploma that forms the basis for admission. This confirms the document is authentic and issued by the appropriate authority. Apostille/legalization is not required for certificates/diplomas issued in Poland.

 

Who needs an apostille?

All candidates with foreign certificates/diplomas from countries that are parties to the Hague Convention – details

 

Where to get an apostille in Ukraine

In the Ministry of Education apostille.in.ua/ua/pro-apostyl

 

Who needs legalization?

Candidates whose documents are from countries not party to the Hague Convention.

 

Where to legalize?

At the Consular Department of the Polish Embassy in your country.

Polish Embassies www.gov.pl/web/dyplomacja/polskie-przedstawicielstwa-na-swiecie

 

Note: Superlegalization is required (e.g. by the local Ministry of Foreign Affairs). The Consul will refuse documents lacking superlegalization.

4. Language proficiency requirements

To study at our university (in Polish or English), your language level must be at least B2. 

Proficiency in the language of instruction at the university level is confirmed by the certificates and attestations specified below:

 

a) Studying in Polish – acceptable documents:

  • Certificate from the State Commission for the Certification of Proficiency in Polish as a Foreign Language
  • Certificates from:
    • European Consortium for the Certificate of Attainment in Modern Languages (ECL)
    • telc GmbH
    • WBT Weiterbildungs-Testsysteme GmbH (TELC)
  • Certificate of completion of a one-year preparatory course in Polish (our university offers such a course)
  • Polish university diploma
  • Secondary school certificate (taught in Polish abroad)
  • Polish Matura exam in Polish language – minimum 60% at the extended level
  • Sworn translator’s certificate

 

b) Studying in English – acceptable documents:

 

Documents certifying the proficiency of the English languate at a level not lower than B2 are a certificate, diploma or other document certifying proficiency in a given foreign language in the four language skills: listening comprehension, reading, speaking and writing, at language proficiency level B2, C1 or C2, issued by the designated institution:

 

University of Cambridge, ESOL Examinations:

  • B2 First (FCE)
  • C1 Advanced (CAE)
  • C2 Proficiency (CPE)
  • B2 Business Vantage (BEC Vantage)
  • C1 Business Higher (BEC Higher)
  • Certificate in English for International Business and Trade (CEIBT)

University of Cambridge ESOL Examinations, British Council, IDP IELTS Australia:

  • International English Language Testing System (IELTS) – minimum score: 5.5 points

Trinity College London:

  • ESOL Skills for Life – Level 1 (B2) or higher
  • Integrated Skills in English (ISE) – ISE II or higher
  • ISE Digital – above 80 points (B2)

Educational Testing Service (ETS):

  • Test of English as a Foreign Language (TOEFL) Internet-Based Test (iBT) – minimum score: 72 points
  • Test of English for International Communication (TOEIC) – minimum scores:
    • Listening & Reading: 785 points
    • Speaking: 150 points
    • Writing: 160 points

Pearson Assessment English:

  • Pearson English International Certificate – paper and computer versions (formerly Pearson Test of English General (PTE) or London Tests of English) – Level 3 (Edexcel Certificate in ESOL International Level 1 – Pass, Merit, Distinction) or higher
  • Pearson Test of English Academic (PTE Academic) – minimum score: 59 points

LanguageCert (PeopleCert Qualifications):

  • LanguageCert International ESOL:
    • Level 1 Certificate in ESOL International (Listening, Reading, Writing) (Communicator B2) or higher
    • Level 1 Certificate in ESOL International (Speaking) (Communicator B2) or higher
  • LanguageCert Academic – Level 1 Certificate in ESOL International (Listening, Reading, Writing, Speaking) (Academic B2) or higher
  • LanguageCert Test of English – Level 1 Certificate in ESOL International (all skills) (Test of English B2) or higher

Education Development International (EDI), London Chamber of Commerce and Industry Examinations Board (LCCI):

  • English for Business Level 2 or higher
  • Foundation Certificate for Teachers of Business English (FTBE)

European Consortium for the Certificate of Attainment in Modern Languages:

  • Level B2 (Vantage) or higher

telc GmbH, WBT Weiterbildungs-Testsysteme GmbH:

  • Certificate in English
  • Certificate in English for Business Purposes
  • Certificate in English for Technical Purposes
  • telc English
  • telc English Business
  • telc English Technical
  • telc English University

 

5. Is translation of documents required?

Yes, documents must be translated into Polish by:

 

6. What documents are required to get into the university and receive an acceptance letter

You will receive all the information from us when you enrol for your studies at https://www.merito.pl/english/wroclaw/admissions

 

List of documents:

- secondary school leaving certificate with supplement (for first-cycle Bachelor's/Engineering or long-cycled Master's studies) legalised or with apostille (see question 3);

- a diploma with supplement (for Master's studies) legalised or accompanied by an Apostille (see question 3);

- a translation of the certificate/diploma and supplement (see question 5);

- some certificates and diplomas will need to obtain written information from the Director of the National Agency for Academic Exchange (NAWA). You will be informed by our Admission Office whether it is required and you will find a place to upload this document in your applicant account. Please note: waiting times can be up to 60 days. Details on the procedure can be found here:

For certificates (first-cycle and long-cycle studies): https://nawa.gov.pl/en/recognition/how-to-obtain-a-recognition-statement/secondary-school-certificate

For diplomas (second-cycle studies): https://nawa.gov.pl/en/recognition/how-to-obtain-a-recognition-statement/diploma-of-higher-education

-proof of knowledge of the language in which the classes will be conducted; you can submit the relevant certificates or pass the language exam conducted by our University (see question 4);

-the result of the entrance exam verifying knowledge, conducted by the University for first-cycle Bachelor’s and long-cycle Master’s degree programs – whether it is required in your case will be determined by our Admissions Office (see question 6a for more information);

  • 1 color photograph compliant with passport photo requirements;
  • the first page of the passport with the passport number visible, for verification purposes;
  • in the case of underage applicants: a written statement from a parent or legal guardian granting permission to undertake studies and to sign the educational services agreement;
  • additional requirements resulting from the admission rules for specific programs or specializations;
  • an application for recognition of learning outcomes (for Master’s degree programs) – for candidates who wish to continue their studies in a different field (unrelated to the completed program), if required, as indicated by the Admissions Office;
  • for candidates with a legal representative residing in Poland or another OECD country – Information statement (available in the account for uploading) – address or representative for service of documents.

Details can be found in the admission rules: https://www.merito.pl/english/wroclaw/admissions

 

What’s next?
After submitting all required documents in electronic form to the Admissions Office, please wait for confirmation. If your documents are verified and approved, you will be able to sign the agreement with the university electronically and submit the original documents.

 

Please remember that only after submitting the complete set of documents and signing the agreement by both parties, the admission decision/Rector’s decision will be issued (Important: you should check your email box and agree on the Rector’s decision on your acceptance- press “agree” in the sent mail). Only after your agreement on the acceptance the Admissions Office will prepare the acceptance letter that can be used to apply for a student visa.

The university does not provide support with the visa process or accommodation.

 

Can my brother (sister) bring the original documents and collect the confirmation letter on my behalf?
The original documents can be delivered by another person, or they can be sent by mail, courier, or to a parcel locker addressed to:

 

WSB Merito University in Wroclaw
ul. Fabryczna 29-31,
53-609 Wroclaw,
with the note: Admissions Office for Foreigners, Building A, Room 102.

 

You can also send the documents to the parcel locker WRO109M (phone number for parcel delivery: +48 532 541 134).

If you want someone else to collect your admission confirmation on your behalf, they must have your power of attorney.
Please send it to us from the same email address you used when applying for studies, and include the following:

  • your full name and passport details (series and number),
  • the full name and passport details (series and number) of the person authorized to collect the document.

The authorized person must present their passport and confirm the receipt of the admission confirmation on your behalf.

 

6a. Entrance Exam – Knowledge Verification
Who it applies to:
The entrance exam is conducted only for foreign candidates applying for first-cycle Bachelor’s or long-cycle Master’s degree programs who submit educational documents other than the following:

  1. certificates and other documents issued by a school or educational institution operating within the education system of a European Union (EU) member state, Organisation for Economic Co-operation and Development (OECD) member state, or a European Free Trade Association (EFTA) member state – party to the agreement on the European Economic Area – which entitle the holder to apply for admission to bachelor’s or long-cycle master’s programs in those countries;
  2. International Baccalaureate (IB) diplomas issued by the International Baccalaureate Organization in Geneva;
  3. European Baccalaureate (EB) diplomas issued by European Schools in accordance with the Convention defining the Statute of the European Schools, signed in Luxembourg on June 21, 1994 (Journal of Laws of 2005, item 10);
  4. Certificates and other documents issued abroad by schools or educational institutions recognized by the country in which they operate or whose education system they are part of, and covered by international agreements.

Candidates may take the entrance exam only if they meet the language proficiency requirements for the language in which the studies are conducted.

 

Entrance Exam Details
The entrance exam is intended to assess the knowledge necessary to undertake studies in a specific field, at a given level and profile.

 

It is conducted in written form and in the language of instruction of the chosen study program.

 

The exam is conducted via online platforms such as Zoom or Microsoft Teams, as well as using Microsoft Forms or the Moodle platform, at a scheduled time during the university admission process.

 

The exam consists of two parts:

  1. 10 single-choice multiple-choice questions, with 1 point awarded for each correct answer.
  2. 5 open-ended questions, each evaluated on a scale from 0 to 2 points.

The maximum total score possible on the exam is 20 points (sum of test questions – up to 10 points + sum of open-ended questions – up to 10 points).

The exam results are used to calculate the Wd indicator (admission score) according to the following conversion scale. A passing score is at least 11 points, which corresponds to a Wd indicator of 128 qualification points.

 

 

Exam score

Wd

Qualification points

20

320

19

299

18

277

17

256

16

235

15

213

14

192

13

171

12

149

11

128

0-10

Fail

 

Thematic Scope of Entrance Exams for Programs:

Program

Thematic Scope

· Economic and Data Analysis

 modern technology, digitization, data processing

· Internal Security

 public institutions, legal system, citizen security

· Dietetics

healthy lifestyle, patient interaction, preventive care

· Philology

linguistic and cultural competencies

· Finance and Accounting

company success, managerial challenges, economic situation

· Information Technoligy

 modern technology, digitization, data processing

· Management Engineering

company success, managerial challenges, economic situation

· Cosmetology

healthy lifestyle, patient interaction, prevention

· Logistics

travel, sustainable development, visitor flow management

· Marketing and Sales

company success, managerial challenges, economic situation

· Digital Media and Computer Graphics

 media campaigns, advertising, graphics, visual communication

· Media and Communication in Business

 media campaigns, advertising, graphics, visual communication

· Pedagogy

educational situations, interpersonal communication, emotions

· Preschool and Early School Education (long-cycle Master’s)

educational situations, interpersonal communication, emotions

· Law (long-cycle Master’s)

 public institutions, legal system, citizen security

· Business Law

public institutions, legal system, citizen security

· Psychology (long-cycle Master’s)

educational situations, interpersonal communication, emotions

· Business Psychology

educational situations, interpersonal communication, emotions

· Tourism and Recreation

travel, sustainable development, visitor flow management

· Management

company success, managerial challenges, economic situation

Procedure for Conducting the Entrance Exam:

  1. Candidates required to take the entrance exam under the 2025/2026 admission rules will receive, at the email address provided during registration, a notification of the exam date and time along with a link to the exam platform. This information will be sent no later than 3 days before the scheduled exam.
  2. During the exam, candidates must adhere to academic integrity. Any attempt to cheat—especially using unauthorized external materials or assistance from third parties—will result in nullification of the candidate’s exam results.
  3. To take the exam, candidates need a computer with Internet access, an up‑to‑date web browser (recommended: Google Chrome or Microsoft Edge), and a quiet workspace.
  4. Detailed technical instructions for participating in the remote exam will be provided along with the access link.

 

Announcement of Results
Candidates will be informed of their exam result by email within 7 business days of the exam date.

 

6b. Written Statement from the NAWA Director – Details

The NAWA Director’s statement is not required for certificates and diplomas issued by institutions in EU, EFTA or OECD member states, nor for any certificates covered by international mutual‐recognition agreements (e.g. with China or Ukraine) or for IB and EB diplomas – these documents are automatically recognized for admission to a Polish university.

If your educational documents do require a NAWA statement, please treat this as a priority and submit your application as soon as possible, together with the required supporting documents, using the appropriate form on:

7. Does the university have its dormitories?

No. But you can find information about accommodation under this link: https://www.merito.pl/english/wroclaw/admissions/accommodation

8. What do I have to do to get my Admission Certificate?
  • Fulfill all recruitment requirements
  • Submit complete documents
  • Submit original documents
  • Sign the contract
  • Receive the admission decision
9. When will I get my student ID?

Student IDs will be issued at the dean’s office, no earlier than October 1. Please bring a photo ID to collect your card. If you submit your complete documents only at the end of the admissions period, we will need a bit more time to prepare your student ID—thank you for your understanding.

 

For students with a Polish PESEL number, an mLegitymacja (electronic version) will be issued in accordance with the laws in force on the date of issuance.

10. To which account do I have to pay the adaptation fee?

You’ll receive the account number after uploading documents.

11. What is an adaptation fee? What is adaptation?

See the Fee Regulations sent to your email or available on your student account.

12. What account do I have to pay the tuition fees to?

You’ll get a personal bank account number in Extranet (available in the second half of September).

13. Does education have discounts for refugees from Ukraine?

No. All fees and discounts are defined in the Fee and Promotions Regulations.

14. Does the university offer scholarships?

Rector’s scholarship is available after the first year of education if your average score is over 4,75.

15. How much do studies cost?

Fees are listed on the program pages and in the Fee Regulations. Full details are in the study contract.

16. Are there any Polish language courses?

 

Free online Polish courses:

17. Are there entrance exams?

Yes, but only for some candidates – see question 6a

18. Is there a language exam?

Yes – see questions 4, 4a–4c

19. Can I choose two foreign languages?

Usually, you study one (English or German), but exceptions exist:

  • BA in Tourism and Recreation: English + optional German or Spanish
  • Philology: One main language + optional second language (varies by specialization)

Full‑time studies: language instruction is delivered in‑person as lektoraty (language lectures), except for English‑taught specializations in programs other than Philology.

 

 

Part‑time studies: language instruction is delivered online as a course on the Moodle platform.

Second‑cycle (Master’s) studies (both full‑time and part‑time):
You study one chosen language exclusively as an online course on Moodle. You may select English or German.

 

20. Does the university provide insurance for foreigners?

Health insurance or proof of coverage by an insurer for medical expenses is required not only when entering Poland and applying for a temporary residence permit but also throughout your entire stay in Poland.

If you do not have citizenship of an EU/EFTA member state or legal residence rights in a country other than Poland or an EU/EFTA member state (e.g., mandatory insurance for employed persons, the right to be registered as a family member of an insured person, etc.), you are not subject to compulsory health insurance in Poland or any other EU/EFTA country. In that case, you must voluntarily arrange insurance yourself, for example through the National Health Fund (NFZ). Remember to obtain a certificate of student status from the dean’s office beforehand.

 

Where to get insurance?
NFZ Insured Services Center (DOW NFZ) in Wroclaw
ul. Dawida 2, room 121
Phone: +48 71 7979 133 and +48 71 7979 131

 

Important!
Lack of insurance may result in revocation of your temporary residence permit. Furthermore, failure to leave Poland after your permit is revoked can lead to a ban on re-entry for at least 6 months.

Detailed information about health insurance for admitted students is available on the Extranet under:
Dean’s Office → Health Insurance

There is also an option for accident insurance (NNW). Information about this is on the Extranet under:
Dean’s Office → NNW Insurance

 

If you are interested in health insurance arranged through the university, please contact the HR and Payroll Department, available Monday to Friday from 7:00 to 15:00.
Phone: +48 71 356 16 29
Email: [email protected]

21. Does the university help with finding accommodation?

See point 7.

22. Can I transfer my documents from a Ukrainian university?

Yes, in accordance with the adopted procedure describedat:  https://www.merito.pl/wroclaw/studia-i-szkolenia/przeniesienie-z-innej-…

23. Are there age limits?

No.

24. Will I receive a document (for visa) to prove that I have paid the tuition fee?

At the recruitment stage, tuition payment is not required. The first instalments is due by September 30 according to the fee regulations and contract. If you have made the adaptation fee payment, you will have a transfer confirmation.

If you need proof of tuition payment for your visa application, please send:an official request with your passport details (first name, last name, series, and number),a clear scan of the payment confirmation to the university’s bank account send to the email address: [email protected].

 

Payment confirmation document is issued only to applicants who have fulfilled all recruitment requirements, have been admitted to studies, and completed all necessary steps.

 

Important!
Send this information from the same email address you used to apply for your studies.

The Student Financial Services Department needs some time to verify your details and payment before preparing and sending the tuition payment certificate, which is necessary for the visa application process.

Only accepted students who submitted full documents will receive this document.

25. Will I get a visa certificate if the University provide accommodation?

No – see question 7.

26. Are originals required? My documents are in Ukraine.

Yes. Contact the Admission Office if there’s a problem.

27. Can an apostille be made in Poland?

No – see question 3.

28. Can I study two majors?

Depends on the form – e.g. full-time plus part-time.

29. How long to wait to get an acceptance letter?

Up to 7 days after submitting all documents and exams.

30. I do not have access to the extranet.

You’ll get an access after submitting all documents and being admitted.

Emails will be sent in the second half of September.

31. When will I get access to the Extranet?

In the second half of September. If you’re a graduate of WSB Merito, your login remains unchanged.

32. Where can I find information for new students (first lesson, schedule, Extranet, student card, payments, insurance, invoice, group enrollment, Dean's offices, internships)?

 Visit the section “For new students” on www.merito.pl

33. How to get to WSB Merito University in Wrocław?

You can reach us by public transport (bus, tram) or by train.

Plan your trip to the university using public transport from anywhere by entering Uniwersytet WSB Merito Aleja Absolwentów at jakdojade.pl/wroclaw.

 

Instead of using single tickets, consider using URBANCARD — detailed information is available at www.urbancard.pl.

 

If you plan to come by train, the closest railway stations are:

  • Wrocław Mikołajów (about a 20-minute walk)
  • Wrocław Muchobór (about a 10-minute walk).

 

Wrocław also has an airport: https://airport.wroclaw.pl/